Receipt Scanner and Receipt OCR to Excel and CSV

Convert PDF and photo receipts and invoices to Excel, CSV, or QuickBooks with AI. Built for accountants, bookkeepers and finance teams.

Accepts PDF, JPG, PNG, BMP, HEIC and TIFF

Upload your receipts and invoices

Excel, CSV and QuickBooks export
256-bit encryption
Delete your data anytime
Free to try, no sign up required
Monthly spend by receipt date
9k 8k 7k 6k 6,840 Apr 7,215 May 6,920 Jun 8,105 Jul 7,760 Aug 8,430 Sep
Spend by category
  • IT & Software16,420
  • Professional Services12,980
  • Office & Facilities8,760
  • Travel7,110
.xlsx .csv QuickBooks
Total spend
45,270.00
Line items
1,486
Tax captured
7,545.00
Vendors
38
demo-batch.xlsx/212 receipts and invoices

Built for receipt and invoice piles

6 formats
PDF, JPG, PNG, BMP, HEIC, TIFF
50 files
In a single upload
3 exports
Excel, CSV, QuickBooks
<30s
Avg. per page

How it works

From a photographed receipt to a spreadsheet row

Line items, totals, tax, and vendor details land in named columns, so the file opens in Excel ready to sort and total. No manual data entry.

  1. PDF JPG PNG HEIC
    1. Upload

    PDF or image receipts and invoices from any vendor. Bulk uploads supported.

  2. vendor date items tax total
    2. Extract

    AI extracts line items, totals, tax, vendor info, receipt and invoice numbers, and due dates.

  3. A:F named columns
    Ready for import

    Clean columns (vendor, receipt and invoice number, line items, tax, total, due date) mapped consistently.

  4. .xlsx .csv QuickBooks
    3. Export

    Download to Excel or CSV, or import directly into your accounting system.

What you upload
NORTHGATE SUPPLIES
14 Mill Road, Leeds
A4 paper 80gsm18.40
Toner HP 26X96.00
Desk lamp29.99
VAT 20%28.88
TOTAL173.27
04/09/2026  INV-40218
What you downloadnorthgate.xlsx
Description Net Tax Total
A4 paper 80gsm 18.40 3.68 22.08
Toner HP 26X 96.00 19.20 115.20
Desk lamp 29.99 6.00 35.99
Invoice number and due date get their own columns too. XLSX, CSV, QuickBooks

Accountants, Finance Teams, Auditors, AP Teams

Built for finance teams

Unlike generic PDF tools, ReceiptOCR is purpose-built to recognize receipt and invoice line items, totals, tax breakdowns, and vendor layouts.

Most accurate extraction

Purpose-built models handle noisy scans, multi-page receipts and invoices, and complex vendor layouts.

Till receipts and supplier invoices

Faded thermal receipts photographed on a phone, PDF invoices from suppliers, and multi-page scans all go through the same OCR pass. No sorting by type beforehand.

Three ways out

Take the result as Excel, as CSV, or as a QuickBooks-ready file that imports a whole batch in one pass instead of one receipt at a time.

Auto-categorization

AI reads each receipt and invoice line item and assigns it to a meaningful category such as materials, services, software, travel, and more.

Custom prompts

Tell the AI what to focus on: group by vendor, flag high-value items, separate CAPEX vs OPEX, identify duplicate charges, or any other analysis.

Combine multiple receipts and invoices

Merge receipts and invoices from multiple vendors into one report for a complete spend picture across time periods.

AI-Powered

Smart Reports

Turn extracted receipt and invoice data into categorized spend reports with a single click. AI classifies every line item by vendor, category, and cost center, so you get a complete spend breakdown without manual work.

Export to Excel

Download categorized reports as Excel spreadsheets with every individual transaction listed under its category.

Smart Report outputreport.xlsx
IT & Software $18,450
AWS HOSTING - INV-2024-0892$6,200
SALESFORCE LICENSE - INV-44102$4,800
+ 8 more line items
Professional Services $24,100
LEGAL COUNSEL - INV-7821$12,050
ACCOUNTING FIRM - INV-3390$12,050
Office & Facilities $4,850
OFFICE SUPPLIES CO - INV-1120$3,500
CLEANING SERVICE - INV-0456$1,350
Total Spend$47,400
AI-generated insights included

Secure by design

Enterprise-grade security

Your receipt and invoice data is encrypted, access-controlled, and kept in your account until you delete it.

in transitTLS 1.2+
at restAES-256
accessuploading account only
retentionuntil you delete
Encryption everywhere

TLS 1.2+ in transit and AES-256 at rest for all files and results.

Access controls

Every document and result is visible only to the account that uploaded it.

What happens to the files

Uploads move over an encrypted connection and stay in your account only. Delete any receipt or invoice from your history at any point, and it is gone.

Enterprise

Custom terms, contact our support team at [email protected].

Pricing that follows your receipt volume

Priced by documents processed, not by user seat. No credit card required to sign up, cancel anytime.

Starter plan

Get started extracting receipt and invoice data to spreadsheets.

$49 $24

USD

Get Started with Starter
  • Pages per month by AI model

    Choose speed vs accuracy when extracting

    Base AI Faster 2,500 pages
    Pro AI Best accuracy 500 pages
  • Up to 25 pages per document
  • AI-powered visual OCR for scanned documents
  • Support for multi‑page receipts & invoices & line items
  • Excel XLSX/CSV export
  • Bulk upload up to 50 files at once
  • Define your own extraction templates, custom tables
  • Categorization & merchant normalization
  • QBO (QuickBooks) export
  • 5 AI Smart Reports / month
Most Popular

Plus plan

Scale receipt and invoice extraction across your team with automation.

$149 $74

USD

Get Started with Plus

Includes all of Starter, and more

  • Pages per month by AI model

    Choose speed vs accuracy when extracting

    Base AI Faster 10,000 pages
    Pro AI Best accuracy 2,000 pages
  • Unlimited pages per document
  • 20 AI Smart Reports / month

Pro plan

Enterprise‑grade receipt and invoice extraction and controls.

$ $

USD

Get Started with Pro

Includes all of Plus, and more

  • Pages per month by AI model

    Choose speed vs accuracy when extracting

    Base AI Faster pages
    Pro AI Best accuracy pages
  • AI Smart Reports / month
  • API access
Secure checkout via Stripe Cancel anytime No credit card required to sign up
Compare all plans

Frequently asked questions

What is a receipt and invoice data extractor?

A receipt and invoice data extractor reads PDF or image receipts and invoices and pulls out structured data (line items, totals, tax, vendor name, receipt and invoice number, and due date) into Excel (XLSX) or CSV for easy import into your accounting system.

Which formats do you export to?

You can download results as Excel (XLSX) or CSV. Bulk exports are supported for faster processing.

Does it work with scanned receipts and invoices?

Yes. The extractor is built to handle scanned and multi-page receipts and invoices, noisy images, and varying layouts from different vendors.

Is my data secure?

Files are transferred over secure connections and stored safely. You can delete your data at any time.

Popular receipt and invoice solutions

Jump straight to the workflow you need. Every page runs the same AI extraction engine.

Receipt to Excel converter

Turn PDF and photo receipts into clean Excel spreadsheets with line items, totals, and dates ready to sort.

Receipt data extraction

Pull merchant, date, tax, and totals from any receipt automatically, without manual typing.

Receipt OCR software

AI receipt OCR that reads scanned, thermal, and photographed receipts more accurately than template tools.

Scan receipts into QuickBooks

Export a QuickBooks-ready CSV so a whole batch of receipts imports in one pass instead of one at a time.

Bulk receipt scanner

Upload a full folder or a year of receipts at once and get one spreadsheet back, no per-file cap.

Receipt OCR API

A developer API that returns structured JSON for receipts and invoices, so you can build extraction into your own app.

Business expense tracker

Track business expenses without typing them. Every receipt comes back as a categorized, tax-ready spreadsheet row.

Invoice processing software

Capture vendor, line items, and totals from any supplier invoice, then export to Excel, CSV, or QuickBooks.

Intelligent document processing

What IDP platforms actually include, which parts you need, and where document extraction alone is the whole job.

PDF data extraction

Pull tables, header fields, and line items out of digital or scanned PDFs, then export Excel, CSV, or JSON.

Expense management software

Capture, categorize, and export company expenses, priced by documents processed rather than by user seat.

Travel expense management software

Read hotel folios, airfare, and meal receipts into a trip-ready Excel report, per diem or actual cost.

Resources

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Stop typing receipts by hand

Upload your receipts and invoices and get a clean Excel or CSV file in minutes.

Extract my receipts now

Free to try, no sign up required