Track construction expenses by turning receipts into data instead of typing them into a spreadsheet. Upload the material, fuel, tool, and subcontractor receipts from a job, and AI reads the vendor, date, sales tax, line items, and total, then exports a categorized Excel or CSV file you can cost against each project.
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Construction runs on thin margins, and the margin lives in the receipts. When material and labor costs never make it out of the truck and into a spreadsheet, you are guessing at job profitability and bidding blind on the next one.
Lumberyard, hardware, fuel, and equipment-rental slips pile up on the dash and in glove boxes across every crew and every site. Half never reach the office.
A pile of receipts with no project attached tells you what you spent, not what each job cost. Without cost per job, you cannot tell a profitable bid from a break-even one.
A single big-box run mixes consumable materials, a reusable tool, and shop supplies. Booked as one line, it hides what was cost of goods sold and what was an equipment purchase.
Payments to subs and the receipts backing reimbursables have to be captured cleanly, or the year-end 1099s and the job margins both come out wrong.
ReceiptOCR is the extraction layer for construction expense tracking. Upload the receipts your crews already collect, and the AI produces a clean, categorized, per-line expense record you can cost against each project.
Drop in a folder of receipts from a completed project and get one spreadsheet back, instead of typing each material and fuel slip after hours.
Materials come back itemized, so you can separate lumber, fasteners, and rented equipment on a single receipt and post each to the right cost code.
Direct job materials, tools, fuel, and shop supplies are tagged as each receipt is read, so cost of goods sold and overhead stop bleeding into each other.
Your cost record is a file, not a subscription. Import it into QuickBooks, your estimating tool, or a job-cost template you already use.
Reads crumpled, greasy, phone-photographed receipts from the truck, not just clean office scans, so what the crew actually collects turns into data.
Cost tracks the receipts you process, not the number of crew members or logins, so a small GC pays like a small GC.
A cost-tracking system a crew will actually use, because capture takes seconds at the register.
Have the crew photograph the lumberyard, hardware, and fuel receipt at the counter, or drop emailed supplier receipts into a folder. It takes seconds and nothing gets left in the truck.
Tip: Note the job name on the photo or in the filename so cost lands on the right project later.
At the end of a job or once a week, upload the folder. The AI reads vendor, date, line items, sales tax, and total from every receipt and assigns a category.
Download the Excel or CSV file, tag each row to a project, and compare cost against the bid. Now the next estimate is based on real numbers, not a guess.
Built for US general contractors, specialty trades, and remodelers who bid by the job and need real cost data to price the next one.
Roll material, subcontractor, and equipment costs up per project so you know which jobs actually made money.
Electricians, plumbers, and HVAC crews tracking parts, fuel, and tool spend across a full route of service calls.
Capture the constant hardware and paint runs a remodel eats, itemized so each job carries its own cost.
One person running the truck, the crew, and the books needs receipts turned into data without an evening of typing.
Capture every receipt at the register and cost it to a job. In practice that means the crew photographs each material and fuel slip on site, then someone uploads the batch weekly. The AI extracts vendor, date, line items, sales tax, and total, and returns a spreadsheet you tag by project. That gives you cost per job, which is the number you need to bid the next one, instead of a shoebox that never gets opened until tax time.
Job costing is assigning every material, labor, and equipment dollar to the specific project it belonged to, so you can compare actual cost against the bid. It needs itemized receipts because a single big-box run often mixes consumable materials, a reusable tool, and shop supplies. Booked as one lump, it hides what was direct job cost and what was overhead. Line-item extraction keeps them separate, so each project carries its true cost. For getting that data into your books, see how to categorize business expenses for taxes.
Direct job materials are cost of goods sold and belong to a project. Tools and equipment that outlast a job are assets, sometimes deductible in the year of purchase under Section 179. Shop supplies, insurance, and office costs are overhead spread across all work. Categorizing each receipt as it is read, rather than sorting a pile in April, is what keeps those buckets clean and your margins honest.
Keep subcontractor payments and the receipts backing reimbursable costs in the same categorized record as your materials. When each payment is captured with vendor, date, and amount, the year-end 1099-NEC totals are already sitting in your spreadsheet, and each sub cost is tied to the job it worked. That is far cleaner than reconstructing it from a checkbook in January. Our self-employed expense tracker covers the Schedule C side for owner-operators.
Not to start. Many small contractors run on a spreadsheet plus a receipt scanner: the scanner turns field receipts into itemized rows, and the spreadsheet rolls them up per job. Full construction accounting software earns its cost once you are managing progress billing, retainage, and payroll across multiple crews. Either way, the receipts still have to become data first, and card statements are not enough on their own. See whether credit card statements count as receipts and how long to keep business receipts.
The best one is whatever the crew will actually use on site, which means capture takes seconds at the register and the output is a spreadsheet you own. A receipt scanner that returns itemized line items lets you cost materials, tools, and fuel to each job, which a simple photo-storage app cannot do.
Photograph each material, fuel, and subcontractor receipt on site, then upload the batch weekly. The AI extracts vendor, date, line items, sales tax, and total and assigns a category. You tag each row to a project, so cost rolls up per job and you can compare actual spend against the original bid.
Job costing assigns every material, labor, and equipment dollar to the specific project it belonged to, so you can measure actual cost against the estimate. It relies on itemized receipts, because one supply run often mixes direct job materials with tools and overhead that should not all land on the same job.
Generally yes. Consumable job materials are cost of goods sold, while tools and equipment that outlast a job are assets, often deductible in the purchase year under Section 179 up to the annual limit. Keeping itemized receipts is what lets you split a mixed purchase correctly between the two.
Capture subcontractor payments in the same categorized record as your materials, with vendor, date, and amount on each. That way the year-end 1099-NEC totals are already compiled and each sub cost is tied to its job, instead of being reconstructed from a checkbook months later.
Not on their own. A statement shows an amount and a merchant, not the itemized materials, which is the detail job costing and tax substantiation both need. Keeping the itemized receipt, or a legible scan of it, is what makes the cost usable and the deduction defensible.
Yes, when the digital record is a complete and accurate reproduction of the original and can be produced in legible form. That matters in construction, where thermal receipts get greasy and fade in a hot truck, so capturing them as data early keeps the detail readable years later.
No. A spreadsheet plus a receipt scanner is enough to cost jobs when you are small: the scanner itemizes field receipts and the spreadsheet rolls them up by project. Dedicated construction accounting earns its cost once you add progress billing, retainage, and multi-crew payroll.
Track 1099 and business expenses without a per-seat app.
Track company spend and export it to your ledger.
Pull line items from supplier and subcontractor invoices.
Capture fuel receipts before the thermal print fades.
Keep itemized, audit-ready receipt records for tax time.
Convert receipts into a clean Excel or CSV spreadsheet.
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