Import the CSV from MileIQ, Everlance, TripLog or Stride, or log trips by hand, and upload the fuel, toll and repair receipts in the same account. AI reads every receipt, the log totals your business miles at the 2026 IRS rate of 72.5 cents, compares that with actual vehicle expenses, and exports both to Excel or CSV.
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Mileage is the part people remember to track, because a phone app logs it automatically. The expense half, every fuel stop, toll, repair, meal, and supply receipt, is the part that piles up in a glovebox and never becomes data. Both feed the same Schedule C, and the missing expense record is usually the larger deduction.
A mileage app runs in the background, but nobody types in receipts in the background. The expense side falls behind until a folder of faded slips has to be sorted at tax time.
The standard mileage rate covers the car, but tolls, parking, and every non-car business cost still need their own receipts. Choose actual expenses and the receipt pile grows to fuel, repairs, and insurance too.
Gas and toll receipts are printed on thermal paper that fades within months. A blank slip substantiates nothing, so a receipt not captured early is a deduction lost.
The mileage export lives in one app and the expenses live in a shoebox. Nobody reconciles them until the return is due, and the totals rarely line up.
Keep the GPS app you already use for driving and bring its CSV export into ReceiptOCR. The trips land in a mileage log next to the receipts the AI has read, so the business miles, the vehicle costs and the standard versus actual comparison come out of one account instead of two loose piles.
Read the vendor, date, gallons or amount, and total from gas, toll, and parking receipts before the thermal print fades to nothing.
Upload the CSV export from MileIQ, Everlance, TripLog, Stride or your own sheet. A Date column and a Miles, Distance or km column are enough; purpose, start, end and vehicle are read when present, and personal trips are skipped.
Car and truck, travel, meals, and supplies are assigned as each receipt is read, so the export maps to the Part II lines you file.
Per vehicle and per year, the log multiplies business miles by the IRS rate and, separately, applies your business-use share to the fuel, parking and repair receipts it has read. Enter total miles for the year and it shows which method gives the higher deduction.
Your expense record is a file you keep, not another subscription. Combine it with your mileage sheet and hand both to your CPA.
Line items and sales tax come back in their own fields, so a mixed truck-stop run splits into the business part and the personal part.
Let the phone log the miles, let AI read the receipts, and let one log total both, so tax time is a single export instead of a glovebox.
Upload the CSV export from your GPS mileage app, or add trips by hand with the date, miles and purpose. Round trips count double and personal trips in the import are skipped.
Tip: Note the business purpose of each trip. The IRS wants the date, miles, and reason, and a one-line note now saves reconstructing the year later.
Photograph fuel, toll, parking, repair, meal, and supply receipts when you pay, then upload the folder in a batch. The AI reads and categorizes each one.
Enter the total miles driven in the year, see the standard and actual deductions side by side for each vehicle, and download the log to Excel or CSV for your CPA or your own return.
Built for US self-employed drivers and mobile businesses who deduct car and truck expenses on Schedule C and need the receipt half of the record automated.
Uber, Lyft, and delivery drivers who log heavy miles and need fuel, toll, and phone receipts captured against 1099 income.
Electricians, plumbers, cleaners, and handymen driving between jobs who deduct mileage plus tools, supplies, and fuel.
Agents driving to showings all week who track mileage alongside marketing, staging, and client-meeting receipts.
Outside reps and consultants combining a mileage log with hotel, meal, and supply receipts on the road.
A mileage and expense tracker keeps the two records the IRS wants for a vehicle-heavy business: the miles you drive and the money you spend. Mileage tracking logs each business trip so you can claim the standard rate, 72.5 cents per mile for 2026, while expense tracking captures the fuel, toll, repair, meal, and supply receipts that back the rest of your deductions. A GPS app handles the miles well; the weak point is usually the receipts, and the two records rarely meet. ReceiptOCR imports the GPS export into a mileage log and reads the receipts into categorized rows in the same account, so one export carries both. Our gas receipt tracker focuses on the fuel side of that record.
The standard mileage rate multiplies your business miles by 72.5 cents for 2026 and is simplest, but you must still keep receipts for tolls, parking, and every non-vehicle business cost. The actual-expense method adds up fuel, repairs, insurance, and depreciation for the business-use share of the car, which can beat the standard rate for an expensive vehicle but requires every receipt. If you want the option to compare, capture all your car receipts either way, because you cannot rebuild them after the fact. The mileage log does the comparison for you once trips and receipts are in: business miles times the rate on one side, vehicle receipts times your business-use share on the other. Depreciation is not included in that figure, so add it with your CPA if you claim it.
No, not on the same car. The standard mileage rate already includes fuel, maintenance, and depreciation, so you cannot also deduct gas receipts on top of it. You choose one method per vehicle: standard mileage, or actual expenses where fuel is deductible. Tolls and parking are deductible under both methods because they are separate from the per-mile car costs, which is why keeping those receipts matters regardless of the method you pick.
Log each business trip with the date, miles, and purpose, and capture a receipt for every business purchase, then combine both into one record before you file. A GPS app or a written log covers the miles, and its CSV export imports straight into the ReceiptOCR mileage log; the AI turns the fuel, toll, and supply receipts into categorized rows beside it. Keeping both current, rather than reconstructing them in April, is what makes the deduction hold up if the IRS asks. See receipt scanner for taxes for keeping the expense side audit-ready all year.
The IRS standard mileage rate for business driving is 72.5 cents per mile for 2026, up from 70 cents in 2025. You multiply your logged business miles by that rate to get the deduction, and you keep the log showing the date, miles, and purpose of each trip. Non-car costs like tolls and parking are deducted separately on their own receipts, which is why a mileage app alone does not complete the record.
It does not run GPS on your phone. Keep the mileage app you already use for driving, then import its CSV export into the ReceiptOCR mileage log, or add trips by hand. The log sits next to the receipts the AI has read, totals business miles at the IRS rate, and exports the year to Excel or CSV.
Yes. The import takes the CSV export from MileIQ, Everlance, TripLog, Stride or your own spreadsheet. It needs a Date column and a Miles, Distance or km column; purpose, start, end and vehicle are read when they are present, kilometers are converted to miles, and trips classified as personal are skipped.
The mileage log, the GPS import, the standard versus actual comparison and the Excel export come with every paid plan, starting with Starter at $49 a month. Receipt scanning, Schedule C categories and the spreadsheet export are part of the same plan, so there is no separate mileage subscription.
The standard mileage rate for business driving is 72.5 cents per mile for 2026, up from 70 cents in 2025. You multiply logged business miles by that rate for the deduction and keep a log with the date, miles, and purpose of each trip. Tolls and parking are deducted separately on their own receipts.
Not on the same vehicle. The standard mileage rate already includes fuel and maintenance, so you cannot add gas receipts on top of it. You pick one method per car: standard mileage, or actual expenses where fuel is deductible. Tolls and parking stay deductible under either method, so keep those receipts regardless.
Standard mileage is simpler and often wins for fuel-efficient cars driven many business miles. Actual expenses can beat it for an expensive vehicle but require totaling fuel, repairs, insurance, and depreciation for the business-use share. Capture every car receipt either way, because you cannot reconstruct them later if you want to compare the two methods.
Yes. The standard rate covers the car itself, but you still need receipts for tolls, parking, and every non-vehicle business cost you deduct. You also need the mileage log showing date, miles, and purpose. The rate simplifies the car math; it does not remove the need to substantiate everything else.
Contemporaneously, meaning recorded at or near the time of each trip, with the date, business miles, and purpose. A GPS app export or a consistent written log both qualify. Reconstructing a year of mileage from memory is weak evidence, so a running log paired with captured receipts is the record that holds up under review.
Phone photos, scans, and PDFs of receipts all work, including faded thermal fuel and toll slips as long as they are still legible. Capture thermal receipts early, because the print fades within months and a blank slip substantiates nothing regardless of format.
Yes. Rideshare and delivery drivers log heavy business miles and accumulate fuel, toll, phone, and supply receipts against 1099 income. Logging the miles with an app and scanning the receipts into a categorized sheet gives a complete Schedule C record without an evening of data entry at tax time.
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Track Schedule C business expenses without a per-seat app.
Scan receipts to a Schedule C ready expense sheet.
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