SAP Concur bills by the expense report rather than by the seat: Base starts at $7 per report and Plus at $11 per report, both with unlimited users. That single design choice decides whether Concur is cheap or expensive for you, and it turns entirely on how many reports your team files each month. Upload a receipt below to see the data extraction step priced per document instead.
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Almost every rival quotes a price per user per month. Concur quotes a price per expense report. Put those two numbers in the same column and the comparison is meaningless until you know how often your people file. These are the parts of the Concur pricing model that break a first estimate.
Expensify charges per member per month. Ramp charges per user per month. Concur charges per expense report submitted. A $7 rate and a $5 rate are not comparable figures because they count different things, so any table that lists them side by side is wrong before it starts.
Every published Concur tier says unlimited users. Headcount stops driving the bill and submission volume takes over. Onboarding the whole company costs nothing extra, but a quarter-end crunch where everyone files two reports doubles the invoice for that month.
Concur lists Base at starting at $7 per report and adds that price can vary based on monthly commitment. It also states that the more you purchase with your contract, the less you pay per report. The published figures are floors, and they move with the size of the deal.
ExpenseIt, the Concur feature that reads a photographed receipt, is listed under Plus and Premium only. The Base plan lists Concur Expense on its own. If automatic receipt capture is the reason you are buying, your entry price is $11 per report, not $7.
Concur Travel appears only in the Premium tier, which is custom pricing. Concur Invoice is not listed in any published plan. If you need travel booking or AP invoice processing, none of the published numbers describe what you would pay and the whole quote is bespoke.
A per-seat contract is easy to budget because headcount is known. A per-report contract needs a report volume forecast twelve months out, including hiring, travel recovery and seasonality. Getting that forecast wrong is the main way a Concur bill surprises people.
Three published tiers, two carrying a rate and one quote only. Every figure below is taken from the SAP Concur US pricing page. Concur states that price can vary based on monthly commitment, so read both rates as entry points rather than fixed prices.
The entry tier, which Concur describes as suited to smaller businesses with basic expense reporting needs. The product list is Concur Expense on its own. Users are unlimited, and Concur sells it as a self-serve purchase rather than a sales-led quote.
Adds ExpenseIt receipt capture, the User Support Desk and Reporting on top of Concur Expense. Concur positions it for businesses that want additional and AI-powered features. Also unlimited users, also available to buy directly without a quote.
Adds Concur Travel and Intelligence to everything in Plus, and is quote only. This is the tier that covers travel booking, so any business that wants to book and expense a trip in one system lands outside the published rate card entirely.
Concur lists unlimited users against Base, Plus and Premium alike. Provisioning an occasional approver, a seasonal contractor or a whole department costs nothing extra. Only submitted reports are billable, which is unusual in this category.
Concur states that the more you purchase with your contract, the less you pay per report. The list rate is a starting point, so a company committing to thousands of reports a month should expect a negotiated figure below $7.
The feature that turns a photograph of a receipt into an expense line is ExpenseIt. It is absent from the Base product list. Teams on Base are still keying expenses in by hand or leaning on card feeds to populate them.
Headcount will not get you there. A per-report contract turns on submission volume, so build the estimate from the bottom up.
Pull the last twelve months of expense submissions and count reports, not people and not receipts. A 200 person company where 35 people file once a month is a 35 report per month company. That figure, multiplied by the tier rate, is your Concur estimate.
Tip: Count the peak month separately. With per-report billing, your worst month is the one that hurts.
If your people photograph receipts on a phone and expect the app to read them, you need ExpenseIt, and ExpenseIt starts at Plus. That moves the estimate from $7 to $11 per report, a rise of about 57 percent before anything else is added to the deal.
Concur Travel is listed only under Premium, which has no published price. If booking has to sit in the same system as expensing, stop using the rate card and go straight to a quote, because none of the published numbers apply to that configuration.
Because Concur discounts the per-report rate against contract commitment, the negotiation is about the commitment level rather than the sticker price. Bring your twelve month report count and your peak month, and ask what the rate becomes at that volume.
Plan rates come from the SAP Concur pricing page. The break-even arithmetic below is our own calculation from published list rates, shown in full so you can check it.
You need a defensible annual number. With per-report billing that means a report volume forecast rather than a headcount, plus a separate estimate for your peak month.
You are putting Concur next to Expensify and Ramp and need to know the three quote in different units before you start building the comparison table.
Concur Travel sits inside the custom-priced Premium tier, so travel-heavy buyers should treat every published figure as inapplicable and go straight to a quote.
Base is self-serve at a published rate, which makes Concur unusually approachable for an enterprise suite, provided report volume stays low.
SAP Concur publishes rates for two of its three expense tiers. This is the full published rate card as published, taken from the SAP Concur pricing page. Concur notes that price can vary based on monthly commitment.
| Plan | Published rate | Users | Products included | How to buy |
|---|---|---|---|---|
| Base | Starting at $7 per report | Unlimited | Concur Expense | Self-serve purchase |
| Plus | Starting at $11 per report | Unlimited | Concur Expense, ExpenseIt, User Support Desk, Reporting | Self-serve purchase |
| Premium | Custom pricing | Unlimited | Concur Expense, Concur Travel, ExpenseIt, User Support Desk, Reporting, Intelligence and more | Request a quote |
The most common mistake in a Concur evaluation is comparing its per-report rate against a rival per-seat rate as though the two were the same kind of number. They are not. Here is what each vendor actually meters, using published entry rates only.
| Tool | Billing unit | Published entry rate | What drives the bill |
|---|---|---|---|
| SAP Concur Base | Per expense report | Starting at $7 per report | Reports submitted |
| SAP Concur Plus | Per expense report | Starting at $11 per report | Reports submitted |
| Expensify Collect | Per member per month | $5 per member per month | Members active in the previous month |
| Expensify Control | Per active member per month | Custom, as low as $9 | Active members plus plan features |
| Ramp Plus | Per user per month | $15 per user per month plus an unpublished platform fee | Provisioned users |
| ReceiptOCR Starter | Per document | $49 per month for 2,500 pages | Pages processed |
Ramp also publishes a $0 tier, so the cheapest published entry point in this table is free, with the caveat that Ramp is a card issuer and its economics assume your card spend moves across. Our own OCR API pricing page covers the per-document end of the market in detail.
Because Concur bills per report and Expensify bills per member per month, there is a filing frequency at which the two cost exactly the same. Below it Concur wins, above it Concur loses. Let R be the average number of reports one person files per month. Concur costs 7R per filer per month on Base. Expensify Collect costs $5 per filer per month. Setting 7R equal to 5 gives R of about 0.71.
| Concur tier | Rate per report | Break-even vs Expensify Collect | What that means in practice |
|---|---|---|---|
| Base | $7 | 0.71 reports per filer per month | Concur Base is cheaper only if the average filer submits fewer than roughly eight or nine reports a year |
| Plus | $11 | 0.45 reports per filer per month | Concur Plus is cheaper only below roughly five reports per filer per year |
That is a demanding threshold. Most companies that run an expense tool at all have people filing at least monthly, which puts them on the wrong side of the line. The pattern where Concur per-report billing genuinely pays off is a large population of rare filers: a workforce of hundreds where only a handful travel in any given month.
List prices only, no volume discount applied, so treat these as an upper bound on the Concur side.
| Filing pattern | Reports per month | Concur Base at $7 | Concur Plus at $11 | Expensify Collect at $5 |
|---|---|---|---|---|
| One report each per quarter | 10 | $70 | $110 | $150 |
| One report each per month | 30 | $210 | $330 | $150 |
| Two reports each per month | 60 | $420 | $660 | $150 |
One honest caveat on the first row: Expensify bills only members who were active in the previous month, so a group filing quarterly would probably not be charged for all 30 seats every month either. The comparison is most reliable in the rows where everybody files every month. The broader point survives the caveat, which is that per-report pricing rewards infrequent filing and punishes heavy filing, while per-seat pricing does the reverse.
Two whole product lines sit outside the rate card. Concur Travel is listed only in the custom-priced Premium tier, and Concur Invoice does not appear in any published plan at all. Any specific dollar figure you find quoted online for Concur Travel or Concur Invoice did not come from the SAP Concur pricing page, and we do not repeat numbers a vendor has not published. SAP Concur also publishes no implementation or setup fee, so we quote none.
If the reason you are pricing an expense suite is that receipts arrive as photographs and someone has to type them in, it is worth separating that step from the platform decision. Extraction can be bought on its own, per document, and the resulting spreadsheet or accounting import works whether or not you also run Concur. Our receipt OCR software handles that step, and the Concur alternative page covers the case where extraction is the whole requirement. If you are comparing per-seat suites, the Expensify pricing breakdown sets out the other side of the model.
SAP Concur lists Base at starting at $7 per expense report and Plus at starting at $11 per report, both with unlimited users. Premium is custom pricing. Concur adds that price can vary based on monthly commitment, so the rate you are offered depends on how many reports you contract for.
The published rates are $7 and $11 per expense report, but the figure that matters is your annual total. Multiply your monthly report count by the tier rate, then by twelve. A team filing 40 reports a month works out at roughly $3,360 a year on Base or $5,280 on Plus at list prices.
Yes. The expense report is the published billing unit on both Base and Plus, and users are unlimited on every tier. Concur also states that the more you purchase with your contract, the less you pay per report, so the effective rate falls as committed volume rises.
Concur does not publish a per-user price. All three tiers list unlimited users and billing runs on reports submitted instead. To reach a per-user figure you would divide your expected monthly report spend by the number of people filing, which moves every month.
There is no flat monthly fee in the published rates. Monthly cost is report volume multiplied by the tier rate, so 25 reports lands near $175 on Base and near $275 on Plus at list. Concur bills against a monthly commitment agreed in the contract.
That depends on filing frequency rather than company size. At $7 a report, a business where people file rarely can pay less than a $5 per seat tool. A business where everyone files weekly pays several times more. Concur suits many occasional filers, not a few frequent ones.
Concur is a full travel, expense and invoice suite with policy enforcement, approval workflow and enterprise controls, and its top tier adds travel booking and analytics. Buyers who only need receipts turned into coded data end up paying for platform breadth they never open.
Starting at $7 per report on Base and starting at $11 per report on Plus, as published on the SAP Concur US pricing page. Both are entry rates rather than fixed prices. Concur states the rate varies with monthly commitment and falls as you contract for more, so high volume buyers should expect to negotiate below list.
Concur prices by the expense report with unlimited users, then discounts the per-report rate against a monthly commitment written into your contract. That is unusual in this category, where most rivals price per seat per month. It shifts cost off headcount and onto submission volume.
SAP Concur does not publish a price for Concur Travel. It appears only inside the Premium tier, which is listed as custom pricing and sold by quote. Any specific figure quoted for Concur Travel elsewhere did not come from the SAP Concur pricing page.
Concur publishes no rate for Concur Invoice. The pricing page covers Concur Expense tiers only, and Invoice is not listed in any of the three published plans. AP invoice processing with Concur is therefore priced entirely by quote.
Yes. Concur describes Base as suited to smaller businesses with basic expense reporting needs and sells it self-serve at starting at $7 per report. Because users are unlimited, a small team that files occasionally can land at a genuinely low monthly total.
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The per-seat side of the model, sourced from Expensify SEC filings.
How the expense platform category is priced and who each tool suits.
What changes when travel booking and expensing share one system.
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