Dext bills per document and Expensify bills per person, which is why the same team gets two quotes that look nothing alike. Dext Business is $302.50 a year for 5 users and 250 documents a month, while Expensify Collect is $5 per member a month on an annual subscription. Upload a receipt or a supplier invoice below to see the third option, field level extraction priced per page with no seat minimum.
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Most comparisons of these two run through feature checklists and land on a tie. That is the wrong axis. Dext and Expensify meter completely different things, so the tool that is cheap for one business is expensive for the next one with the same document pile. Get the meter right and the decision makes itself.
Dext Business publishes $302.50 a year for 5 users and 250 documents a month. Expensify Collect publishes $5 per member a month on an annual subscription and $10 per member pay per use. A two person firm processing 900 supplier invoices and a forty person sales team filing four receipts each are opposite shapes, and each tool punishes one of them.
The base Dext plan includes 5 documents of line item extraction a month, then it becomes an add on. A 50 document bundle is $20.50 a month on annual billing or $28.50 monthly, and pay as you go runs $0.50 to $0.70 per document. If you need the individual lines off a supplier invoice, the plan card price is not the price.
Per member pricing counts people on the workspace, not receipts scanned. That is a bargain for a team with heavy scan volume spread across a few people and a slow leak for a company that added seats for approvers, controllers and read only reviewers who submit nothing.
Dext publishes into Xero, QuickBooks and Sage. Expensify produces expense reports and reimbursement. If the output you actually want is vendor, date, tax, total and every line item as columns you can sort in Excel, both tools make you take the long way round to get it.
If the real job is turning a pile of receipts and supplier invoices into structured columns, you are not buying an expense policy engine or a ledger publishing pipeline. You are buying extraction. Upload the pile, check the fields that come back, and export a spreadsheet or an import file without adding a seat or a per document add on.
Starter is $49 a month for 2,500 pages, which our arithmetic puts at about two cents a page. There is no 5 user floor and no 10 client minimum, so a solo bookkeeper pays the same rate per page as a firm.
Individual invoice lines come back as their own rows in the same allowance as the header fields. There is no separate line item bundle to buy and no 5 document monthly cap on the feature.
Vendor, date, invoice number, subtotal, sales tax, total and every line item arrive as named columns, ready for a ledger import or a reconciliation pass rather than a cleanup pass.
Multi page PDF bundles and scanned sheets with several receipts per page are normal input, which is exactly the shape that per document pricing turns into a large invoice.
No template to train per vendor, no client onboarding sequence and no minimum contract term. The first document is processed in the browser on the page you are reading.
Plans are monthly with an annual option and every rate is on the pricing page. Nothing about volume sizing requires a sales conversation first.
Work through these with your own numbers. Four steps is usually enough to make one of the three options obviously cheaper, and it takes about ten minutes.
Write down how many people will hold a login and how many receipts and supplier invoices arrive in a normal month. Those two numbers decide everything. Expensify scales with the first, Dext scales with both, and per page extraction scales with pages only.
Tip: If your document count divided by your people count is above roughly 50, per member pricing is your friend and per document pricing is not.
A total and a tax figure is a header. A twelve line supplier invoice broken out by product is line item extraction. In Dext that is 5 free documents a month and then $20.50 a month for a 50 document bundle on annual billing, or $0.50 to $0.70 pay as you go. Price that separately before you compare plan cards.
Expensify exists to move money back to employees and enforce a policy while doing it. Dext exists to land documents in a ledger. If neither of those is the actual deliverable, and the deliverable is a file, you are paying for machinery you will not use.
Add the plan, the add ons and any seat you would only buy for approvals, then divide by the documents you will process in a year. That single cost per document figure is the only number that compares a per member tool, a per document tool and a per page tool on the same scale.
Every Dext figure below was read from the Dext United States business pricing and extraction pricing pages. Every Expensify figure is the published per member rate for the annual subscription and for pay per use. Where a number is our own arithmetic on those rates, it says so.
You need a per client cost you can quote before you take on the receipts, not a plan card that assumes 5 seats you do not have.
Approvals and mileage matter as much as capture, and per member pricing may genuinely be the cheaper answer here.
One person, hundreds of documents. This is the exact shape where both subscriptions charge you for the wrong thing.
You have read both plan cards and want the line item and bank statement add ons folded into one annual total.
Buy Expensify if you need to reimburse employees and enforce a spend policy, and buy Dext if you need supplier documents published into Xero, QuickBooks or Sage. Dext Business is $302.50 a year for 5 users and 250 documents a month. Expensify Collect is $5 per member a month on an annual subscription and $10 per member pay per use. If neither reimbursement nor ledger publishing is the actual deliverable, and what you want is receipt and invoice data as spreadsheet columns, a per page extraction tool costs less than either at volume.
| Tool | Billing unit | Published US rate | Included volume | What moves the bill |
|---|---|---|---|---|
| Dext Business | Per document, with a user floor | $302.50 billed annually, shown as $25.21 a month | 5 users, 250 documents a month | Document count, user count, add ons |
| Dext practice plans | Per client per month | Quoted, with a 10 client minimum | Set per client | Client count |
| Expensify Collect | Per member per month | $5 annual subscription, $10 pay per use | Members, not documents | Headcount |
| Expensify Control | Per member per month | $9 annual subscription, $18 pay per use | Members, not documents | Headcount and policy depth |
| ReceiptOCR Starter | Per page | $49 a month, or $288 a year | 2,500 pages a month | Page count only |
Read that table once and the whole comparison collapses into a shape question. Expensify does not care how many receipts you scan, it cares how many people hold a login. Dext cares about both, and it caps the document allowance at 250 a month on the published plan. Per page pricing cares only about pages.
Dext Business is published at $302.50 billed annually, which the pricing page presents as $25.21 a month excluding tax, and that covers 5 users and 250 documents a month. Dext states that an annual subscription is up to 20 percent cheaper than monthly billing, so a monthly contract costs more than $25.21. Practice plans for accountants and bookkeepers, named Essentials and Advanced, are priced per client per month with a 10 client minimum and are quoted rather than published.
Three extraction features sit outside the base document allowance. Each one carries a small monthly free allowance and then bills as a bundle or pay as you go.
| Dext add on | Free allowance on the base plan | 50 document bundle, annual billing | 50 document bundle, monthly billing | Pay as you go |
|---|---|---|---|---|
| Line item extraction | 5 documents a month | $20.50 a month | $28.50 a month | $0.50 to $0.70 per document |
| Supplier statement extraction | 5 documents a month | $20.50 a month | $28.50 a month | $0.50 to $0.70 per document |
| Bank statement extraction | 10 sheets a month | $13.00 a month | $17.00 a month | $0.32 to $0.42 per document |
Dext describes bundles as stacking on top of the free allowance, and anything beyond allowance plus bundle falls back to the pay as you go rate. A 50 document bundle at $20.50 works out to $0.41 a document, which is our arithmetic on the published bundle price. The practical effect is that a firm needing line items on 200 supplier invoices a month is looking at four bundles on top of the plan, not the plan alone.
Expensify Collect is $5 per member per month on an annual subscription and $10 per member per month pay per use. Control is $9 per member per month annual and $18 pay per use. Expensify also publishes conditions under which Control workspaces earn a discount tied to Expensify Card spend and a twelve month commitment, which is how the $18 rate becomes $9. An individual SmartScan subscription is published at $4.99 a month.
At low document volume they land within a few cents of each other, and above about 1,000 documents a month Expensify wins on unit cost because it never meters documents at all. That is an honest point in Expensify favor and the table below shows it.
| Documents a month | Dext Business | Expensify Collect, 5 members, annual | ReceiptOCR |
|---|---|---|---|
| 250 | $25.21, about $0.101 each | $25.00, about $0.100 each | Starter $49.00, about $0.196 each |
| 1,000 | Above the published allowance, sized on request | $25.00, about $0.025 each | Starter $49.00, about $0.049 each |
| 2,500 | Above the published allowance, sized on request | $25.00, about $0.010 each | Starter $49.00, about $0.020 each |
| 10,000 | Above the published allowance, sized on request | $25.00, about $0.003 each | Plus $149.00, about $0.015 each |
Every figure in the right three columns after the first row is our arithmetic on published plan prices, and the Dext column says sized on request because Dext does not publish an overage rate for the core document allowance. That gap matters: if your volume is seasonal, ask for the overage number in writing before you sign, because an unpublished overage rate is the most common source of a surprise invoice in this category.
The unit cost table also flatters Expensify in a way a buyer should see through. Per member pricing looks free at volume because documents are not the meter, but what you get back is an expense report and a reimbursement run, not a structured export with every invoice line as a row. Cheap per receipt and wrong output is still wrong output.
Dext is a data capture tool for the accounting side of the business. You send it supplier invoices, receipts and statements, it reads them, and it publishes the resulting transactions into Xero, QuickBooks Online or Sage so the books are current. Expensify is an employee expense tool. People submit what they spent, an approval chain runs, a policy is enforced, and money goes back to them. Dext serves the bookkeeper. Expensify serves the person who paid out of pocket and the manager who signs it off.
Receipt Bank became Dext in 2020, so a Receipt Bank versus Expensify comparison is the same decision described above with the old brand name. Anything you read about Receipt Bank pricing predates the current United States rate card, the 5 user floor and the separately billed line item extraction add on, so treat it as history rather than a quote. Price the comparison off the current Dext figures.
Dext has expense and mileage handling, but reimbursement workflow is not what it is built around, and teams that need a real approval chain usually feel the gap. Expensify reads receipts well at the header level, which is what an expense report needs, but breaking a supplier invoice into its individual lines for a ledger is not the job it is designed for. Each tool is competent at the edge of the other one and excellent only in the middle of its own lane.
There is a third shape that neither subscription prices well: one or two people with a large pile of receipts and supplier invoices that simply needs to become data. No reimbursement run, no approval chain, no per client onboarding. For that, $49 a month for 2,500 pages is about two cents a page by our arithmetic, with line items in the same allowance and no user floor. If you also need the transactions posted into a ledger afterward, keep Dext for the publishing and stop paying for capture twice.
Two related pages go deeper on the pieces of this decision. Dext alternative covers what changes when you drop the per document meter, and Expensify pricing walks the per member ladder including the Card discount conditions. If your receipts need to land in QuickBooks specifically, scan receipts into QuickBooks covers the import path, and receipt scanner for accountants is written for the multi client case.
For an accountant or bookkeeper publishing supplier documents into Xero, QuickBooks or Sage, yes. For a company reimbursing employees and enforcing a spend policy, no, Expensify is built for that and Dext is not. The two tools are not competing for the same job, which is why feature checklists make them look tied.
Dext captures supplier invoices, receipts and statements and publishes the transactions into your accounting software. Expensify collects employee expenses, runs them through an approval chain and reimburses the person who paid. Dext serves the books. Expensify serves the payout.
Dext Business is published at $302.50 billed annually, presented as $25.21 a month excluding tax, and covers 5 users and 250 documents a month. Dext states annual billing is up to 20 percent cheaper than monthly, so a monthly contract costs more. Practice plans are quoted per client with a 10 client minimum.
Expensify Collect is $5 per member per month on an annual subscription and $10 per member pay per use. Control is $9 per member annual and $18 pay per use. Control workspaces can reach the lower rate through a twelve month commitment plus Expensify Card spend conditions.
At 250 documents a month they are nearly identical, roughly ten cents a document each. Above that Expensify is cheaper per document because it meters people rather than documents, while the published Dext plan stops at 250 documents and has to be sized on request.
Yes, beyond 5 documents a month. A 50 document bundle is $20.50 a month on annual billing or $28.50 on monthly billing, and pay as you go runs $0.50 to $0.70 per document. Supplier statement extraction is priced the same way and bank statement extraction is $13.00 to $17.00 for 50.
Yes. Receipt Bank was renamed Dext in 2020. Any Receipt Bank pricing you find predates the current United States rate card, the 5 user floor and the separately billed extraction add ons, so price the comparison off current Dext figures rather than the old brand.
Expensify paid plans price per member per month rather than per document, so receipt count is not the variable that moves the bill. Headcount is. That makes it well suited to teams with heavy scanning concentrated in a few people and poorly suited to workspaces full of approvers who submit nothing.
The published Dext Business plan starts at 5 users, so a solo bookkeeper or a two person firm pays for seats it will not fill. Practice plans for accountants carry a 10 client minimum. Both floors matter more than the headline rate for small buyers.
Plenty of firms do: Expensify for employee reimbursement, Dext for supplier invoices going into the ledger. Just check you are not paying two subscriptions to read the same receipts twice, which is the most common overlap when a company grows into both tools without auditing them.
If the deliverable is data rather than a ledger post, a per page extraction tool avoids both the 5 user floor and the line item add on. ReceiptOCR Starter is $49 a month for 2,500 pages, about two cents a page by our arithmetic, with line items in the same allowance and no seat minimum.
No. Expense platforms and ledger publishing tools both wrap extraction in workflow you would not use. If the output you want is vendor, date, tax, total and every line item as spreadsheet columns, buy extraction priced per page and skip the subscription built around reimbursement or bookkeeping automation.
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Receipt and supplier invoice extraction without the per document meter.
The full per member ladder and the Card discount conditions behind it.
What changes when receipts stop being priced per person.
The other capture tool bookkeepers put next to Dext.
Built for the multi client case, without a client minimum.
What Intuit reads natively and where it stops.
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