A receipt scanner built for the people who do the books, not just the people who spend. ReceiptOCR reads a client folder of paper, PDF, and photo receipts with AI and returns the vendor, date, sales tax, line items, and total as clean data you can code and import into QuickBooks, Xero, or a spreadsheet. Process receipts in batches, across every client, with no per-seat or per-client fee.
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A bookkeeper opens a receipt, reads it, types each field, picks an account code, then posts it line by line into the client's system. Multiply that by a shoebox of receipts and a dozen clients and the data entry, not the judgment, eats the month.
Most scanners and accounting apps capture a single receipt per snap. For a firm processing hundreds of client receipts a month, the bottleneck is never one image, it is the next four hundred behind it.
Clients send paper in an envelope, PDFs by email, and blurry phone photos in a thread. Reconciling three inboxes into one clean ledger is busywork no one bills for at full rate.
Tools like Dext and Hubdoc bundle a practice layer and charge per client or per subscription. When the job is simply turning receipts into coded data, paying a recurring fee for every client rarely pencils out.
Good bookkeeping keeps the original receipt linked to the entry, each line coded with the right account and tax treatment. Doing that by hand, defensibly, for every client is exactly where hours disappear.
ReceiptOCR is the extraction engine your practice plugs in before the coding step. Upload a client's receipts in bulk, let the AI read every field, and hand your team structured data to review and post, instead of typing it from scratch.
Drop in a month of receipts for one client and process them at once. Every receipt becomes a row in a single spreadsheet, so a mixed envelope turns into one import, not fifty.
Get vendor, date, payment method, line items, subtotal, sales tax, and total in tidy fields. The bookkeeper reviews and assigns account codes instead of reading and re-keying every figure.
The AI reads any receipt from any US merchant with no rules to build. There is no template to maintain when a client's vendor reformats its receipt or a new supplier shows up.
Capture sales tax separately and read each line item with quantity and price, the detail that makes accurate coding and defensible deductions possible at review time.
Export a file that imports cleanly into QuickBooks Online, QuickBooks Desktop, Xero, or NetSuite. Each client stays on whatever software they already use, you just feed it faster.
Process receipts across your whole book of clients without a per-client or per-seat subscription. The cost tracks the work, not the number of logins.
From a client's envelope of receipts to coding-ready rows in about a minute.
Drag and drop the paper scans, email PDFs, and phone photos a client sent. Add one receipt or a full month for bulk capture.
Tip: Keep one upload per client so each export maps cleanly to that ledger.
The AI identifies the merchant, date, payment method, line items, quantities, subtotal, sales tax, and total on each receipt and lines them up in consistent columns.
Check the extracted data, assign account codes, and download a clean Excel or CSV file to import into the client's QuickBooks, Xero, or NetSuite.
Built for US accounting professionals who turn other people's receipts into clean books, at volume.
Turn a client's monthly shoebox into categorized, exportable data and append it to a shared ledger without manual keying.
Process client receipts at scale during close and tax season, then import the coded data straight into your software.
Standardize receipt capture across your whole book of clients without paying a per-client subscription for each one.
Receive receipts in any format from any client and return clean, consistent data your reviewers can post quickly.
For a bookkeeper or accountant, scanning a receipt is the easy part. The job is turning that receipt into a coded ledger entry, with the vendor, date, sales tax, and line items captured and the source document attached. A receipt scanner built for firms has to read at volume, hand back data clean enough to code from, and never lock a client into one platform. ReceiptOCR focuses on exactly that extraction step, so your team reviews and codes instead of reading and re-typing.
Consumer receipt apps assume one person snapping their own receipts. A practice is the opposite: many clients, many formats, hundreds of receipts a month. Upload a client's full folder of paper scans, email PDFs, and phone photos in one pass and ReceiptOCR returns a single spreadsheet with one row per receipt. From there it imports into whatever the client runs, whether that is QuickBooks or a shared Excel workbook. The AI reads any layout, so there is no template to build for each client.
The reliable workflow is to batch before you scan, not capture receipts one at a time as they trickle in. Keep one folder per client per month, then run a single focused upload. Group by category as you code, so meals, travel, and office supplies land in the right account. Because ReceiptOCR pulls sales tax onto its own line and keeps consistent column headers on every export, your coding stays fast and your formulas and pivot tables keep adding up across the year.
Practice tools like Dext and Hubdoc bundle a client portal, approvals, and a publish-to-ledger pipeline, then charge per client or per subscription. That is real value if you want the whole workflow inside one app. If what you actually need is fast, accurate receipt-to-data that you code yourself, a per-client fee for every account adds up quickly. ReceiptOCR is the honest middle path: the reading engine without the per-seat bill. For the broader picture of capturing and exporting receipts, see our receipt management software overview, or the Expensify alternative page on avoiding per-user pricing.
The IRS accepts digital copies of receipts as long as they are legible, complete, and accurately represent the original, which means a clean scan plus the extracted data is a valid record. Keep the source image linked to each coded entry and retain it for the period the client needs, generally three years for most returns and longer for specific situations. Our guide to a receipt tracker for small business covers the retention rules in detail, and firms that want to automate capture across many clients can wire it directly through the receipt OCR API.
The best receipt scanner for accountants reads receipts at volume, returns data clean enough to code from, and does not lock clients into one platform. ReceiptOCR extracts the vendor, date, sales tax, line items, and total from batches of paper, PDF, and photo receipts, then exports Excel or CSV that imports into QuickBooks, Xero, or NetSuite with no per-client fee.
For bookkeeping, the scanner needs to hand you coding-ready fields, not just a stored image. ReceiptOCR reads each receipt with AI and returns vendor, date, payment method, line items, sales tax, and total in consistent columns. You review and assign account codes instead of typing every figure, which is the slow part of the books.
Bookkeepers organize client receipts by batching them before scanning, keeping one folder per client per month, and grouping by expense category as they code. Scanning the whole batch at once with a tool like ReceiptOCR produces a single spreadsheet with one row per receipt, which is faster than capturing receipts one at a time and keeps the data consistent for review.
Yes. ReceiptOCR is built for batch capture, so you can upload a full folder of a client's receipts and process them in one pass. Every receipt comes back as a row in one Excel or CSV file, which is what makes it practical for a firm handling hundreds of receipts a month rather than one at a time.
QuickBooks Online has built-in receipt capture, but it processes receipts one at a time, and on QuickBooks Desktop the built-in scanner is limited to the subscription editions and still reads one receipt per file. For a firm coding many clients, that is slow. ReceiptOCR batch-extracts receipts into a QuickBooks-ready CSV or Excel file, so you import a whole month at once instead of snapping each receipt individually.
Yes. The IRS accepts digital copies of receipts as long as they are legible, complete, and accurately represent the original. A clean scan plus the extracted data is a valid record, so clients can discard paper once it is captured. Keep the source image linked to each coded entry and retain it for the required period, generally at least three years.
Clients usually share receipts by email, a shared Drive or Dropbox folder, or a phone photo. Whatever the format, your bookkeeper can drop the whole batch into ReceiptOCR and get one clean spreadsheet back. That beats forwarding dozens of separate images, because the data arrives structured and ready to code rather than as a pile to read.
Practice tools like Dext and Hubdoc typically charge per client or per subscription, which adds up fast across a book of business. ReceiptOCR uses flat pricing with no per-seat or per-client fee, so the cost tracks how many receipts you process, not how many logins you have. That makes it predictable for a growing firm.
Stop typing receipts by hand
Upload your receipts and invoices and get a clean Excel or CSV file in minutes.
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Match receipts to your credit card statement without retyping.
See how the AI engine reads any receipt layout with no templates.
Turn a batch of receipts into a QuickBooks-ready import file.
Export coded receipt data to a clean Excel spreadsheet.
The full picture of capturing, organizing, and exporting receipts.
Automate receipt capture across clients with a developer API.
Itemized client receipt data you own, for firms not on Xero.
Bring itemized receipt data into Xero that Hubdoc skips.
