Everyone who spends money sends receipts into one shared workspace from a phone browser, and the AI turns each one into a row with merchant, date, tax and total. On Plus you invite as many people as you need with no seat charge, then export a single Excel, CSV or QuickBooks file.
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The scanning step is rarely the slow part. The slow part is getting the paper out of five wallets, three glove boxes and a client inbox, then working out which receipt is which before the books can close.
A field tech, a sales rep and an office manager each hold a week of thermal paper. By month end some of it has faded and some of it is gone.
Expense apps bill every member every month. A crew lead who submits four receipts a month costs the same seat fee as your heaviest traveler.
Receipts forwarded by email arrive as screenshots, multi receipt PDFs and phone photos in HEIC format. Somebody still has to open each one and retype it.
Bookkeepers get a year of receipts in one bag or one zip file in March, which turns a steady job into a two week crunch.
ReceiptOCR is the collection point and the extraction step in one place. People upload what they have, the AI reads it, and you download clean data instead of a folder of images.
Plus includes a shared workspace. Invite staff by email and everyone uploads into the same page pool. There is no limit on people and no charge per person.
Nothing to install. Staff open the site on their phone, snap the receipt and upload. iPhone HEIC photos, JPG, PNG, TIFF and PDF files are all accepted.
A bookkeeper with a client zip uploads up to 50 files in one go, and a single scanned PDF holding several receipts is split into separate records.
Each receipt returns merchant, date, subtotal, sales tax, tip, total and payment method, plus line items with quantity and price when the receipt shows them.
Export one spreadsheet for the whole period, a QuickBooks ready file, or a Xero file. Pro adds API access if you want receipts flowing in from your own system.
Starter is $49 a month for 2,500 pages. Plus is $149 a month, or $74 a month billed yearly, for 10,000 pages with the team workspace included.
The setup takes a few minutes, and after that the monthly routine is a download, not a chase.
Sign up, pick Plus, and open the Team page. The shared workspace is created the first time you invite someone.
Enter each person's work email. They get an invitation link, accept it, and from then on every upload counts against your shared page pool.
A Friday reminder to upload the week's receipts beats a month end deadline. Thermal paper fades, and five receipts are easier to remember than forty.
Check the extracted fields on screen, fix anything that looks off, and export the period as Excel, CSV or a QuickBooks file for your books.
Competitor prices below come from each vendor's own pricing page. The team cost figures are our arithmetic from those published numbers.
Fuel, materials and parts receipts from people who are never at a desk. A phone upload at the truck replaces a crumpled envelope at month end.
Clients drop files in a shared folder and you batch upload them, so one subscription covers every client instead of one seat per client.
Five to twenty people with company cards and no appetite for a full expense platform with approval chains they will never configure.
A page based plan absorbs the year end spike without adding seats for temporary staff who only help for a few weeks.
A receipt collection app gathers receipts from everyone who spends money into one place and turns them into data your books can use. The question that decides cost is whether the app bills per person or per document. For a team where most people submit only a handful of receipts a month, page based pricing is usually far cheaper than paying a seat for every card holder.
How receipts move through a shared workspace
Export to Excel, CSV or QuickBooks
Illustration of the workflow. Sample rows, not customer data.
Most buyers start by comparing scanning accuracy, but accuracy is table stakes now. The tools that actually save time do four jobs well. They take receipts in whatever form people have them, they keep everyone's uploads in one place, they turn each receipt into structured fields, and they hand the result to your accounting system without a retyping step. If a tool misses any one of the four, somebody on your team ends up doing that part by hand every month.
The form question matters more than people expect. In a typical small business month you will see crumpled thermal paper, iPhone photos saved as HEIC, hotel folios as PDFs, screenshots of online orders and, at tax time, a scanned PDF with twenty receipts on twelve pages. An app that only handles one clean photo per upload pushes the sorting work back onto you.
These are the published entry prices for apps buyers commonly shortlist when the job is collecting receipts from more than one person. Read the pricing model column first, because it decides how the bill grows.
| App | Pricing model | Published price | Collection features |
|---|---|---|---|
| Expensify Collect | Per member per month | $5 per member per month | Mobile SmartScan, approvals, QuickBooks and Xero sync |
| Sage Expense Management (formerly Fyle) | Per user with a user minimum | Growth at $11.99 per user per month yearly, 5 user minimum | Text message and email capture, card feeds |
| Foreceipt Business | Plan plus member fee | $12 a month yearly with 2 members, then $72 per member per year | Phone app, email forwarding, QuickBooks Online sync |
| ABUKAI Standard Corporate | Per user per year plus setup | $99 per user per year plus a $49 one time setup, 1 to 50 users | Phone app, email submission, corporate portal |
| ReceiptOCR Plus | Pages processed, no seat charge | $149 a month, or $888 a year, for 10,000 pages | Shared workspace, phone browser upload, batch of 50 files, Excel, CSV, QuickBooks, Xero |
Here is the yearly cost by team size, using each vendor's published rate. This is our arithmetic, and it assumes the team stays inside 10,000 pages a month on our side, which is several thousand receipts.
| People submitting | Expensify Collect | Foreceipt Business, yearly | ABUKAI Standard Corporate, first year | ReceiptOCR Plus, yearly |
|---|---|---|---|---|
| 5 | $300 | $360 | $544 | $888 |
| 15 | $900 | $1,080 | $1,534 | $888 |
| 25 | $1,500 | $1,800 | $2,524 | $888 |
| 50 | $3,000 | $3,600 | $4,999 | $888 |
Under about fifteen people, a per member app such as Expensify Collect is the cheaper buy, and it includes approvals and reimbursement that we do not offer. Past that point the seat fees overtake a flat page based plan, and the gap widens with every hire. If you only need receipts turned into rows for your books, and not a reimbursement workflow, the page based model is the one that scales.
Inviting clients into your workspace is the wrong move, because everyone in a shared workspace sees the same reports. For client work, the routine that holds up is simpler. Give each client a shared folder in Google Drive, Dropbox or OneDrive, ask them to drop photos and PDFs in weekly, and batch upload each client's folder yourself, up to 50 files at a time. You keep one subscription for the practice instead of a seat per client, and each client's period exports to its own spreadsheet or QuickBooks file. Our receipt scanner for accountants page covers the client workflow in more depth, and the bulk receipt scanner handles the year end shoebox.
For staff, the shared workspace is the right tool. Invite each person once, ask for uploads every Friday, and export the month for your books. If you reimburse employees, keep the reimbursement in your payroll or accounting system and use the export as the support. Our receipt scanner for employees page explains how to keep those submissions inside the IRS accountable plan window, and the QuickBooks receipt capture page covers getting the rows into QuickBooks Online when Intuit's own capture will not read a multi receipt file.
| Question | Expense platform (Expensify, Fyle, Ramp) | ReceiptOCR |
|---|---|---|
| Native phone app | Yes | No app to install, upload from any phone browser |
| Receipts by text message | Yes on several platforms | No |
| Approval chains and reimbursement | Yes | No, export to the system that pays people |
| Multi receipt PDFs and supplier invoices | Limited, usually one receipt per file | Yes, several receipts per file and multi page invoices |
| Line items as columns | Often totals only | Yes, quantity, unit price and amount |
| Pricing | Per user per month | Per page, no seat charge on Plus |
Choose an expense platform if you need approvals, corporate cards and reimbursements run in one product. Choose us if the job is collecting receipts from many people and turning them into accurate rows for the books. If you are comparing specific vendors, see our Expensify pricing, Fyle pricing, Foreceipt pricing and ABUKAI pricing breakdowns.
It depends on what happens after collection. If you need approvals, corporate cards and reimbursement, an expense platform such as Expensify or Ramp fits. If you need receipts from many people turned into rows for your books, a page priced tool such as ReceiptOCR Plus costs less once more than about fifteen people submit.
Yes. Expense apps such as Expensify, Sage Expense Management and Zoho Expense collect employee receipts with a per user fee. ReceiptOCR Plus collects them in a shared workspace with no seat charge: employees upload photos or PDFs from a phone browser, and you export one spreadsheet or QuickBooks file for the period.
Invite every employee who spends company money to one shared workspace, ask for uploads weekly rather than at month end, and export the period for your books. Weekly collection matters because thermal receipts fade and people forget small purchases. Keep the reimbursement itself in your payroll or accounting system.
Most use a shared cloud folder per client in Google Drive, Dropbox or OneDrive, then batch process the folder on a schedule. With ReceiptOCR you upload up to 50 files at a time per client and export each client to its own spreadsheet or QuickBooks file, under one subscription for the whole practice.
Most do. Expensify Collect is $5 per member per month, Sage Expense Management lists a 5 user minimum, Foreceipt Business adds $72 per member per year past two, and ABUKAI Standard Corporate is $99 per user per year. ReceiptOCR is priced by pages processed, with no per seat charge on the Plus workspace.
Yes. There is nothing to install. Employees open the site in their phone browser, take a photo or pick one from the camera roll, and upload. iPhone HEIC photos are accepted along with JPG, PNG, TIFF and PDF files up to 50 MB each.
Yes. A scanned PDF holding several receipts is split into separate records, each with its own merchant, date, tax and total. That is the format clients usually send at tax time, and it is the format many phone based receipt apps reject because they expect one receipt per file.
Yes. Every paid plan exports a QuickBooks ready file alongside Excel and CSV, and Xero export is available too. Line items, sales tax and totals come through as separate columns, so you map them once and reuse the mapping every month.
At published rates, 20 people cost $1,200 a year on Expensify Collect, $1,440 a year on Foreceipt Business billed yearly and $2,029 in the first year on ABUKAI Standard Corporate. ReceiptOCR Plus is $888 a year for the whole team, as long as you stay within 10,000 pages a month.
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Keep team expense receipts inside the accountable plan window.
Batch client receipts to Excel, CSV and QuickBooks.
Turn a year end shoebox into one spreadsheet.
Get multi receipt files into QuickBooks Online.
What per member pricing costs as the team grows.
Member fees and receipt limits on every plan.
Get started extracting receipt and invoice data to spreadsheets.
USD
per month
per month
$288 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
Scale receipt and invoice extraction across your team with automation.
USD
per month
per month
$888 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
Enterprise‑grade receipt and invoice extraction and controls.
USD
per month
per month
$ charged today
Choose speed vs accuracy when extracting
| Base AI Faster | pages |
| Pro AI Best accuracy | pages |