WellyBox is strong at pulling receipts out of Gmail and Outlook. It is weaker when your receipts are already files, when you need every line item, or when you do not want to pay a year up front. Upload a receipt below and see the spreadsheet you get.
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Nobody searches for an alternative to a tool that fits. The people comparing WellyBox competitors usually hit one of these five limits, and each one points to a different replacement.
WellyBox Basic is $19 a month but only on annual billing, so the real entry price is $228 paid up front. The cheapest plan you can pay one month at a time is Business at $59 a month.
Basic includes 50 documents a month, counting email receipts and phone scans together. A business with a fuel card, a few SaaS subscriptions and regular supplier invoices can pass that in an ordinary month.
Paid yearly, Business lists unlimited documents and users. Paid monthly, the same plan name is capped at 500 documents and 10 users. Staying flexible costs you both money and headroom.
The core WellyBox feature is finding receipts in your email. If your receipts are a folder of phone photos, a scanned stack of paper or supplier PDFs from a portal, that search does no work and you are paying for it anyway.
WellyBox lists OCR of amount, date and vendor. If you need each item on a supplier receipt as its own row, for job costing, inventory or splitting one receipt across categories, you need line item extraction.
ReceiptOCR is a receipt and invoice extractor. You bring the files, it returns a clean spreadsheet or a QuickBooks import file. It does not connect to your inbox, and for many WellyBox leavers that is exactly the point.
Upload up to 50 files at once, including multi page PDFs with several receipts inside. A month of receipts is one upload and one export, not fifty chat messages.
Every row on the receipt comes out as its own line with description, quantity, unit price and amount, alongside the vendor, date, tax and total.
Download XLSX or CSV for your own workbook, or a QBO file ready for QuickBooks. Categorization and merchant name cleanup are applied before export.
Starter is $49 a month billed monthly, or $24 a month on yearly billing. You can run a catch up month, cancel, and come back at tax time.
Starter includes 2,500 pages a month on the faster model or 500 on the higher accuracy model. Plus raises that to 10,000 or 2,000 pages for $149 a month.
Define extraction templates and custom tables, so the export matches the column order your bookkeeper or your chart of accounts already expects.
You do not have to pick a day and migrate. Most people run both for one month and cancel the one they stopped opening.
Use the WellyBox Excel export or Google Drive sync to take a copy of every receipt image and the data it captured before your plan renews.
Tip: Check your renewal date first. Basic renews yearly, so the switch is cheapest just before that date.
Put the receipt images and PDFs for the period in one folder: phone photos, scanned paper, supplier PDFs and email attachments you saved.
Drop the batch into ReceiptOCR, choose the fields you want, and let the AI read vendor, date, tax, total and each line item.
Review the flagged rows, then download a spreadsheet or a QBO file and import it into your books.
Prices below were read from each vendor pricing page. Where a vendor wins, we say so.
Stay with WellyBox, or look at Hubdoc or SparkReceipt. Inbox collection is the job, and ReceiptOCR does not connect to email.
A folder of photos or a stack of scanned paper is a batch extraction job. Upload it once and export one spreadsheet.
Client receipts arrive as mixed PDFs and photos. Page based pricing and custom columns fit that better than a per client dashboard.
Supplier receipts from Home Depot or a lumber yard have twenty lines each. You need those lines to job cost, not just the total.
The quick answer: the best WellyBox alternative depends on where your receipts live. If they arrive by email, Hubdoc at $12 a month or SparkReceipt from $69 a year do the same inbox job for less. If they are files you already have, a batch extractor like ReceiptOCR turns them into a spreadsheet or QuickBooks file faster and with line items.
| Tool | Entry price | Monthly billing | Documents included | Line items | Best for |
|---|---|---|---|---|---|
| WellyBox Basic | $19 a month, billed yearly ($228) | No | 50 a month, 2 users | Amount, date and vendor listed | Collecting receipts from Gmail or Outlook |
| WellyBox Business | $49 yearly, $59 monthly | Yes, with lower caps | Unlimited yearly, 500 monthly | Amount, date and vendor listed | Teams that live in their inbox |
| SparkReceipt Pro | $69 a year | Annual pricing shown | 50 a month, 1 user | Elite plan only ($129 a year) | Solo owners on a tight budget |
| Hubdoc | $12 a month | Yes | Listed as unlimited | Not advertised | Xero and QuickBooks Online users with email bills |
| Shoeboxed Starter | $9 a month or $97 a year | Yes | 30 digital scans a month | Not advertised | Mailing in paper receipts |
| Dext base plan | $302.50 a year | Yes | 250 a month, 5 users | 5 a month included, then add on | Accounting firms and multi user teams |
| ReceiptOCR Starter | $49 monthly or $24 a month yearly | Yes | 2,500 pages on the faster model | Included on every plan | Batches of receipt files to Excel, CSV or QBO |
Dext states that monthly billing is available and annual saves up to 20 percent; the $302.50 figure is its annual price for the base plan. Shoeboxed monthly Starter also includes 20 paper scans a year and one Magic Envelope.
For receipts that arrive by email, Hubdoc is the closest cheaper alternative at a flat $12 a month with unlimited usage listed. For receipts that are already photos, scans or PDFs, ReceiptOCR is the better fit because it extracts a whole folder at once, returns every line item, and bills month to month. SparkReceipt is the cheapest option for a single user.
The WellyBox competitors most US small businesses compare are Hubdoc, Dext, SparkReceipt, Shoeboxed, Expensify and Neat, plus batch extractors like ReceiptOCR. They split into two camps: collectors that watch your inbox or phone, and extractors that turn files you already have into structured data.
WellyBox is worth it if most of your receipts arrive by email and you can commit to a yearly plan. Basic at $228 a year is good value under 50 documents a month. It is poor value if your receipts are paper or PDFs you already hold, because you pay for inbox search you will not use.
This is our arithmetic from the published prices, not a vendor figure. It assumes one page per receipt.
| Plan | Per month | At 50 receipts | At 300 receipts | At 1,500 receipts |
|---|---|---|---|---|
| WellyBox Basic, yearly | $19 | $0.38 | Over the cap | Over the cap |
| WellyBox Business, monthly | $59 | $1.18 | $0.20 | Over the 500 cap |
| WellyBox Business, yearly | $49 | $0.98 | $0.16 | $0.033 |
| ReceiptOCR Starter, monthly | $49 | $0.98 | $0.16 | $0.033 |
| ReceiptOCR Starter, yearly | $24 | $0.48 | $0.08 | $0.016 |
At 50 receipts a month, WellyBox Basic is the cheapest line in this table if you can pay a year ahead. Above 50, the comparison is between WellyBox Business and ReceiptOCR Starter, which cost the same on their headline rates. The deciding question is then whether your receipts are in an inbox or in a folder.
Yes. WellyBox lists Excel export and Google Drive sync on its Basic plan, so you can take a copy of the receipt images and captured data before you cancel. Keep the original images: the IRS accepts digital copies as long as they are legible and complete.
It depends on where your receipts come from. For email receipts, Hubdoc at $12 a month is the closest cheaper option. For photos, scans and PDFs, ReceiptOCR extracts a whole batch with line items to Excel, CSV or QuickBooks and bills month to month. SparkReceipt suits one person on a small budget.
The main WellyBox competitors are Hubdoc, Dext, SparkReceipt, Shoeboxed, Expensify and Neat. Inbox collectors like Hubdoc and SparkReceipt overlap most with WellyBox. Batch extractors like ReceiptOCR solve a different problem: turning receipt files you already have into a spreadsheet.
Yes, but not on Basic. Basic is sold on yearly billing only at $19 a month. Business is $59 a month and Enterprise $124 a month when paid monthly, and the monthly Business plan is capped at 500 documents and 10 users.
Yes. ReceiptOCR returns every line on the receipt on every plan, with description, quantity, unit price and amount. SparkReceipt includes line items on its Elite plan, and Dext includes a small monthly allowance and sells more as an add on.
No. ReceiptOCR does not connect to your inbox. You save or forward the receipt files into a folder and upload them in a batch. If automatic inbox collection is the feature you rely on, WellyBox, Hubdoc or SparkReceipt fit that job better.
Yes. ReceiptOCR exports a QBO file for QuickBooks as well as XLSX and CSV. Map the vendor, date, category and amount columns once and each later batch imports the same way.
ReceiptOCR Starter is $49 a month billed monthly or $24 a month billed yearly, with 2,500 pages a month on the faster model. Hubdoc is $12 a month, SparkReceipt starts at $69 a year, and Shoeboxed starts at $9 a month for 30 digital scans.
No. WellyBox has a free trial and then paid plans starting at $19 a month on yearly billing. There is no permanent free tier on its pricing page.
Export your data to Excel or sync the images to Google Drive before your plan renews, then upload the saved files to the new tool. Running both for one month is the safest way to confirm nothing was missed.
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Every WellyBox plan, cap and cost per receipt.
When a flat inbox tool stops being enough.
Receipt extraction without a scan quota.
No 5 user floor, line items included.
Process a backlog of receipts in one upload.
Get receipt data into QuickBooks Online or Desktop.
Get started extracting receipt and invoice data to spreadsheets.
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$288 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
Scale receipt and invoice extraction across your team with automation.
USD
per month
per month
$888 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
Enterprise‑grade receipt and invoice extraction and controls.
USD
per month
per month
$ charged today
Choose speed vs accuracy when extracting
| Base AI Faster | pages |
| Pro AI Best accuracy | pages |